Administrative Assistant Current Records, Semi-Current Records and Archival (1 Post)

Qualifications and Experience 

  • Applicants should have a minimum of 5 ‘O’ levels including English Language, Mathematics and Science.
  • A Diploma or Higher National Diploma in Records and Archives Management or Library and Information Science or Information           Technology or Computer Studies or equivalent. A Bachelor of Science Degree in related fields will be an added advantage.
  • The successful candidate will work closely with the Senior/Assistant, Registrar Records Management.

Duties and Responsibilities

The duties shall include:

  • Managing University records according to the requirements of the University Records Management Policy and Standard Operating Procedures;
  • Monitoring the creation, use, maintenance and archiving of University Records;
  • Filing of all records in a neat, orderly and accessible manner;
  • Processing records for retention and disposal;
  • Maintaining a clean and secure environment in all records storage facilities;
  • Working with all other University Units on records management and archiving processes;
  • Ensuring secure movement and safety of files and mail within and outside the University;
  • Keeping an up to date records inventory for the section;
  • Advising supervisors on record keeping matters;
  • Attending to internal and external clients;
  • Issuing of academic transcripts and certificates, and
  • Performing any other duties as assigned by the Manager.

NB: Female candidates are encouraged to apply.


Interested and qualified persons should send one set of their application merged in continuous pdf format to consisting of the application letter, certified copies of educational certificates, transcripts, National ID, Birth Certificate and a Curriculum Vitae giving full personal details including full names, place and date of birth, qualifications, previous employment and experience, telephone number, present salary, date of availability, names, e-mail addresses and telephone numbers of at least three referees.                  

Only shortlisted candidates will be responded to. The closing date for the receipt of applications is Tuesday 30 May 2023.

 For more information phone (66210) 7531-2, 7622, 7623, 0772 154 882-9.

“Promoting Science for Human Development”